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September 15, 2017 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

MINUTES

SEPTEMBER 15, 2017

The regular meeting of the Board of Directors of Frontier TeleNet was called to order by Chairman Judge Steve Shaffer at 10:10 AM.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson and Judge N. Lynn Morley.

Also present:  Todd Cox and Ryan LeBlanc, Day Wireless System, Will Carey, Legal Counsel, Ron Spenser, Motorola, Rob Myers, Pat Shaw, Tom Wolf, Columbia Basin Electric Co-op, Mac Stinchfield, Times Journal, Jack Lyon, Lori Anderson, Rob Ordway, Wheeler County Commissioner, Mike Smith and Jeanne Burch, Frontier TeleNet Staff.

Public Input-None

Directors Changes or Additions to Agenda:  None

Minutes:  Minutes of August 25, 2017 Board of Directors Meeting reviewed.  Two corrections were noted.  The spelling of CREA and the Statement by Tom McCoy regarding Inland Development Corporation payments from Sherman County removed.  Moved by Lynn Morley, seconded by Gary Thompson to approve the August 25, 2017 Board of Directors Meeting as corrected.  Motion carried with all present voting aye.

Financial:  Financial Statement for August 2017 reviewed.  Moved by Gary Thompson, seconded by Lynn Morley to approve August 2017 financial statement as presented.  Motion carried with all present voting aye.

Public Hearing:  A public hearing was called to order at 10:15. The purpose of this hearing is to receive comment on proposed Public Contracting Rules for Frontier TeleNet.  Legal Counsel Will Carey explained that the Frontier TeleNet could adopt their own special Public Contracting Rules.  By adopting these rules an entity is exempt from following the Attorney General Rules.  Will Carey also stated that the law firm of Hoyt Speer, who prepared the rules, specializes in public contracting rules.  The proposed rules give the Board some discretion and also allows the Frontier TeleNet Board to become the Public Contracting Review Board.  Judge Pat Shaw spoke in favor of this Resolution and stated it makes it much easier to have these in place plus access to a law firm that keeps up to date on the rules. Mike Smith has been asked to send a copy of these rules by email to an interested person.

Hearing Closed at 10:20 AM.

Frontier TeleNet meeting resumed at 10:21 AM.

Public Contracting Rules: Moved by Gary Thompson, seconded by Lynn Morley to adopt Public Contracting Rules Resolution No. 9152017-01 and to adopt the findings in Exhibit A of this document.  Motion carried with all present voting aye.

Moved by Lynn Morley, seconded by Gary Thompson to adopt a resolution no. 9152017-02, a Joint Resolution of the Board of Directors and Local Contract Review Board opting out of the Attorney General’s Model Public Contracting Rules and amending public contracting rules for Frontier TeleNet.  Motion carried with all present voting aye.

Cottonwood Tower Update:  Mike Smith reported that there is continued progress on this project.  Regarding the radio frequencies, Ryan LeBlanc reported that the plan has been approved and that it needs to be approved by Region 43 which will meet on September 26, 2017.  Ryan explained that the Cottonwood project is just on the edge of Region 43 but he sees no problem with the approval. With the radio frequencies being approved in the next two weeks, the radio order at Motorola can start to be built.

Wheeler County Wireless Project: in Lynn Morley reported that he is working out the final details on this project.  Governor’s approval and signature have been obtained and also approved by the Wheeler County Court.  It was noted by others in the room that this is a model project for a wireless system.

AOC Assistance Contract:  Greg Wolf has met with several people regarding Frontier TeleNet and will conduct a few more to interview.  Greg will have a report in the next few weeks.  Greg suggested an audit of Frontier TeleNet Equipment might be helpful.  Reaching out to mission-critical partners to discuss costs.

Website Update:  Mike Smith reported he had talked to Matt Seckora and project is being worked on.

SUAII Motorola Service Contract:  Mike Smith reported the original cost of service contract was $360,000.00 and it has been negotiated down to $200,000.00 for the first year and $230,000.00 for subsequent years.  A discussion held on where the funds to pay this contract will come from.  Mike Smith reported he is working with an entity that might be interested in connecting to FTN Digital Switch as this saves them considerable money.  Moved by Lynn Morley, seconded by Gary Thompson to approve System Upgrade with Motorola with a revised cost of $200,000.00 for the first year and $230,000.00 for subsequent years.  The first payment on this agreement will be in July 2018.  Motion carried with all present voting aye.

Sherman County Fiber Optic RFP, Wasco to Rufus Update:  An RFP has not been advertised as legal counsel Jim Deason had expressed some concerns.  Mr. Deason is working with Will Carey on these concerns.  Centurylink is now showing some interest in this project.  Mike Smith reported this project has been approved and Frontier TeleNet is just waiting for the funds from the State of Oregon to proceed.,

Frontier 911-Burns Tribe Update:  Still waiting for a signature on documents.  Burns Tribe has a new executive officer and that is why it has taken some time for documents to be signed.

Other Items for the good of the Order:  Steve Shaffer reported on a meeting with Gilliam County, the City of Condon, Columbia Basin Electric, Joe Franell and City of Condon Consultant regarding the fiber build with Zayo Bandwidth. Steve stated they did not want Frontier TeleNet at the table.

Ron Spenser representing Motorola presented Rob Myers with a plaque expressing Motorola’s appreciation of the years Rob has invested in Frontier TeleNet and Frontier Digital Network as General Manager.

Public Input/Comment:  None

Next Meeting:  October 20, 2017 at the Gilliam County Courthouse in Condon, Oregon at 10 AM

There being no further business the meeting adjourned at 11:10 AM.

Respectfully Submitted:

Jeanne E. Burch

Frontier TeleNet Staff

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