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Minutes

September 28, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

SEPTEMBER 28, 2016

MINUTES

The regular board meeting of the Board of Directors for Frontier TeleNet was called to order by Chairman, Judge Steve Shaffer at 10:20 AM.  This meeting held in the conference room of the North Central Education District, 135 S. Main Street in Condon, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson, Judge N. Lynn Morley and North Central ESD Superintendent, Robert Waltenburg by video conference.

Also Present:  Rachel Weinstein, Ken Gross, Kathryn Greiner, Mac Stinchfield, Mike Smith, April Stream, Rob Myers and Jeanne Burch.

Public Input:  None

Directors Changes or Additions to Agenda:  None

Minutes:  Minutes of September 15, 2016 meeting reviewed.  Moved by Lynn Morley, Seconded by Gary Thompson to approve the minutes as presented.  Motion carried with all present voting aye.  Jeanne Burch asked for clarification from Directors on sending out draft minutes or to wait until minutes were approved.  Steve Shaffer expressed the opinion that he thought the minutes should be approved before sending out.  There was not any comment from others.  Jeanne said that she will try to follow public meeting law and get them out promptly but if the Board does not meet they might not be approved right away so they will have to go out as a draft.

Financial Report:  Jeanne Burch reported that the monthly financial report would go out at the end of September but gave a quick overview of balances in checking and investment account.

Old Business:

Sherman County Fiber Project Update:  Mike Smith gave a report on the Sherman County Fiber Project.  Fiber has been connected to Erskine and should be lit by October 14, 2016.  Sherman County Courthouse is lit and the project is proceeding to Grass Valley.  The Grass Valley portion should finish in approximately one week.  Mike will be meeting with Grass Valley officials and citizens to present an overview and answer questions about the project.  Inquiries have been made by Sheri Kaseberg, Sherman County resident and e-news editor regarding the project.  Gary Thompson stated most of these had been answered but Sherman County will be happy to provide the requested information.  Jeanne Burch reported that Frontier TeleNet and Frontier Digital have complied with Mrs. Kaseberg’s document request and will continue to do so.

Cottonwood Park Site Development Update:  Mike Smith reported on the Cottonwood Park internet project.  Mike stated that a hut, power converter and tower had been secured.  Day Wireless has submitted an area coverage report to the Board.  It appears this new site will be adequate and allow the installation to go forward.  Mike also reported on proposed meetings with the State of Oregon about possible usage and partnerships.  Mike also reported the Cottonwood SEC Grant is moving forward and it may help Wheeler County with repeaters.  Possible partnerships with the State of Oregon discussed and the goal of partnering on the digital switch concerning the possible Cascadia Event.  A brief discussion held about equipment and infrastructure in Wheeler County.

Frontier TeleNet Executive Director of Marketing:

Judge Shaffer passed out a proposed job description for this position.  Judge Shaffer stated that Frontier TeleNet is more than just an internet provider.  Judge Shaffer pointed out that Frontier TeleNet provides emergency services connection.  This is a vital service in the Frontier TeleNet service area.  Judge stated there was only one applicant for this position and that same job would command a substantial salary in a more populated area.  Robert Waltenburg indicated that marketing to other 911 systems is important and that Frontier TeleNet and Frontier Digital Network needs a marketing director.

Judge Shaffer noted that Les Ruark had sent an email outlining several concerns about this position.  That email was provided to all that attended this meeting and is attached to these minutes.  Robert Waltenburg asked who does this person report to and do they have authority to make commitments?  He feels this needs to be added to the job description.  Judge Shaffer replied that this person should report back to the Board and Board makes the decisions regarding contracting.  The Board should be the only authority to enter into contracts.  Gary Thompson asked if this person will have the authority to quote prices?  Rob Myers stated there are rate sheets but the person has to have the flexibility to negotiate rates.  Gary Thompson pointed out that with Frontier TeleNet being a public entity, there may be some problems due to public information request and the need to negotiate.

Moved by Lynn Morley, seconded by Gary Thompson to approve the position of Frontier TeleNet Executive Director of Marketing and enter into negotiations with Connections LLC for this position.  Motion carried with all present voting aye.

Frontier TeleNet RFQ/RFP:

General Manager Rob Myers asked for clarification on the rewrite of the Frontier TeleNet RFQ/RFP.  Rob asked if this is to be two projects?  One project would be in Gilliam County from Arlington to Condon and the other project would be in Wheeler County from Fossil to Condon or possibly to Dayville.  Rob stated that it is “mission critical” for fiber to 911 center be underground.  There was an extended discussion about underground vs. aerial installation.  The Board finally reached the conclusion that there will only be one RFQ/RFP with options to build each phase.  Rob asked how long it will take to draft this RFP and he answered within a week.

New Business:

It was reported that Zayo Bandwidth is working in the area installing fiber and that CenturyLink has requested a meeting with all three counties. The Judges will coordinate the CenturyLink meeting.

Other:  Judge Shaffer reported the City of Condon has received several responses to their RFP and complimented them on the job well done.

Public Comment:  Kathryn Greiner asked what the deadline would be on the Frontier TeleNet RFQ/RFP and Rob Myers replied a minimum of 30 days.  Kathryn also stated that she had asked for a copy of the RFQ/RFP but had been denied and stated she felt others had received copies.

Judge Shaffer requested that the following be read into the minutes:  “The goal of Frontier TeleNet is to utilize the system to provide broadband to each area.  From there a local internet provider (ISP) would provide service to individual customers.”

Mike Smith asked if it is possible, under public meeting law, to go into executive session regarding contracts.  After a lengthy discussion and research on public meeting law it was determined this was not possible.

Next Meeting:  October 17, 2016 at 2 P.M. at the Condon Fire Hall.

There being no further business, the meeting adjourned at 12:05 P.M.

Respectfully Submitted

Jeanne E. Burch

Frontier TeleNet Staff

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Agendas

September 15, 2016 Agenda

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FRONTIER TELENET

MEETING OF THE BOARD OF DIRECTORS

North Central ESD Building

135 South Main Street, Condon, Oregon

3:00 PM — September 15, 2016

AGENDA

1.0 Call to Order & Director Roll Call

2.0 Public Input/Comment

3.0 Directors’ Changes or Additions to the Agenda

4.0 Minutes of the Previous Meeting

4.1 Review & Approval of the Minutes

5.0 Financial Report

5.1 Review & Approval of the Financial Report

5.2 Annual Audit Status (Optional)

6.0 Old Business

6.1 Sherman County Fiber Project Update (Optional)

6.2 Cottonwood Site Development Update

7.0 New Business

7.1 Contracted Services Advertising

7.2 Remove/Add Bank Account Signatory

8.0 Convening of the Local Contract Review Board

A) Frontier TeleNet/Gilliam/Wheeler Fiber Project RFQ/RFP Review; Contingent or Direct Approval and Distribution

B) Sherman Wasco-Rufus Fiber Build RFQ/RFP Review; Contingent or Direct Approval and Distribution

9.0 Other/General

10.0 Next Meeting

11.0 Adjournment

The Frontier TeleNet board reserves the right at its sole discretion to enter into Executive Session under ORS 192.660 (a), (g), (j), (n)(D).

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Categories
Minutes

September 15, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

MINUTES

SEPTEMBER 15, 2016

The regular meeting of the Board of Directors for Frontier TeleNet was called to order at 3:02 P.M.by Frontier Telenet Chairman Judge Steve Shaffer.  This meeting held in the North Central ESD Conference Room at 135 South Main Street in Condon, Oregon.

Directors Present:  Gilliam County Judge Steve Shaffer, Wheeler County Judge Lynn Morley, North Central Education Service District Superintendent Robert Waltenburg and Sherman County Judge Gary Thompson.

Also Attending:  Sherman County Sheriff Brad Lohrey, Sherman County Commissioner Mike Smith, Legal Counsel Will Carey,  Frontier Regional 911 Supervisor April Stream, Ryan LeBlanc, Day Wireless Systems, Steve Wynne, Day Wireless System, Mac Stinchfield, Times-Journal Newspaper, Kathryn Greiner, City of Condon, Ken Gross, Oregon TeleCo, Rachel Weinstein, Giliam County, Rob Myers, Frontier Telenet General Manager and Jeanne Burch, Frontier Telenet Staff.

Directors Changes to the Agenda:  Steve Shaffer requested that Public Input added to the end of the agenda.

Minutes:  Minutes of the August 24 meeting reviewed.  Moved by Gary Thompson, seconded by Lynn Morley that minutes be approved as presented.  Motion carried with all present voting aye.

Financial Report:  Financial Report for August 2016 reviewed.  Steve Shaffer asked if the $206,125.00 item was the reimbursement by Sherman County to Frontier TeleNet to pay the Inland Development Corporation Invoice for Sherman Fiber Project.  The answer was yes.  Moved by Robert Waltenburg, seconded by Gary Thompson to approve financial report as presented.  Motion carried with all present voting aye.

Old Business:

Sherman County Fiber Project.  Gary Thompson and Mike Smith reported that the first phase of this project is complete and fiber has reached Erskine.

Cottonwood Site Development:  Ryan LeBlanc stated that the site previously identified for the Cottonwood Park Installation will work.  Oregon State Parks is willing to provide tower and shelter.  Ryan stated that he is going to check it all again to be sure that coverage is sufficient at the park location.  Ryan reported that the project is going very well.

New Business:

Contracted Services Advertising:  Rob Myers reported there had been one response to the advertisement.  Directors asked Rob Myers how much this advertising cost for the three papers.  Rob replied that only one bill received but it will be close to $2,000.00.  Steve Shaffer reported that he had received an inquiry from Les Ruark and asked that his comments be read into the record of this meeting:

“Board of Directors, Frontier Telenet, Condon, Oregon.  RE: September 15, 2016 Agenda Item 8.0 Matters A and B.

As we talked about my doing briefly by phone late Tuesday afternoon, I write this morning to request that the board delay taking final action on either of the two matters that are a part of the above-referenced agenda item, especially any proposed marketing position.

It’s going to be important to provide the public with an actual explanation for establishing and funding a marketing position, certainly adequate opportunity for examining and commenting on the specifics of the position-especially before proceeding to put in place so quickly.  I don’t think there’s been anywhere near an actual explanation nor a truly adequate or complete opportunity so far.

Moreover I believe the way by which the marketing position has been considered to date raises a number of questions, if not issues, as to the proper processes for creating and funding such a position-questions and issues which need to be addressed on the record, and together with the actual “connection” piece of this collective situation, before either matter is allowed to proceed.

The bottom line, as I’m seeing it, is that this entire matter deserves far greater transparency than it’s so far received.  I would ask that the board recognize this and extend the opportunity to receive public comment on at least the marketing position before taking final action on it.

It would seem to me that extending public comment opportunity in this matter for at least an additional fourteen (14) days would be a reasonable amount of time to enable myself and other interested persons to submit comment.

Thank you

Les Ruark

leswruark@gmail.,com

(541) 454-2511”

Steve Shaffer then invited comment on this inquiry.  Brad Lohrey questioned the need to wait 14 days.  Kathryn Greiner discussed the difference between employees and public contracting.  Legal Counsel Will Carey suggested that a scope of work and discussion of this position be put in the Times-Journal Newspaper.  Moved by Robert Waltenburg, seconded by Gary Thompson that application process be closed and that the Board waits 14 days before starting negotiation on this position.  Motion carried with all present voting aye.

Bank Account Signatory:  Moved by Gary Thompson, seconded by Robert Waltenburg to remove Chris Perry from Frontier TeleNet Bank Account and add Judge Lynn Morley.  Motion carried with all present voting aye.

Jeanne Burch discussed the dual signature on all checks.  She stated that sometimes when there is a top priority to issue a check she cannot find the required two signatures.  It was noted that this is a rule of Frontier TeleNet and not the banks.  Jeanne requested that if this situation arises, and she receives permission from one of the directors, she be able to send the check with only one authorized signature.  This happens rarely but it has happened recently.  Consensus of the Board of Directors to approve this procedure.

Public Contracting Board:

Judge Shaffer requested that the Public Contracting Board be convened to discuss the following:

Sherman County-Wasco-Rufus Fiber Build RFQ/RFP Review.  The directors asked Rob Myers about the RFQ for this project.  Rob stated that it is the same document that was forwarded to directors in draft form with the exception of the project name and the starting and ending points.  Will Carey explained how this RFQ works and that it must be sent out for proposals, if approved by the Frontier Telenet Board of Directors.  Moved by Robert Waltenburg, seconded by Lynn Morley to recommend to the Frontier Telenet Board of Directors to approve the Sherman-Wasco Fiber Build RFQ and distribute the same.  Motion carried with all present voting aye.

Frontier Telenet Board of Directors resumed.  Steve Shaffer reported that the Contract Review Board for Frontier Telenet had approved the issuing of the Wasco-Rufus RFQ.  Gary Thompson asked if anyone knew if there would be problems with this RFQ.  There was no comment.  Moved by Lynn Morley, seconded by Robert Waltenburg to approve Sherman County-Wasco-Rufus RFQ as presented.  Motion carried with all present voting aye.

Public Contracting Board:

Judge Shaffer reconvened the Public Contracting Board of Frontier Telenet to consider Frontier TeleNet/Gilliam/Wheeler Fiber Project RFQ/RFP.  Details of the Gilliam/Wheeler Project discussed at length.  Steve Shaffer stated that there might be a problem with available funds at Giliam County.  Wheeler County has an authorization of funds from the State of Oregon but there needs to be a concrete plan to draw down these funds.  A discussion held on two alternatives for the Wheeler County portion of the project.  One would be to build from Fossil to Condon and another would be to build to Dayville.  Ken Gross of Oregon Telco stated that his company is planning to build to Mayville so it might be possible for Wheeler County to hook up there.  Moved by Lyn Morley, seconded by Robert Waltenburg to recommend to the Frontier Telenet Board of Directors that the Frontier TeleNet/Giliam/Wheeler Project to approved with two phases.

Reconvene of Frontier TeleNet Board of Directors.

There was a discussion of the Frontier TeleNet Gilliam/Wheeler Fiber Project RFQ and how it can work.  It is the recommendation of the Public Contracting Board that this RFQ be written to reflect two phases.

Moved by Robert Waltenburg, seconded by Gary Thompson that the Frontier TeleNet Board of Directors accepts the recommendation of the Public Contracting Board to proceed with two phases of this project.  Motion carried with all present voting aye.

Kathryn Greiner asked the Board to clarify that they are talking about an RFQ for this project and not an RFP.  The Board noted that is correct.

Public Comment:  No other public comment.

Next Meeting:  The next meeting will be September 28, 2016, 10 AM, at the NCESD Conference Room in Condon, Oregon.

There being no further business, the meeting adjourned at 4:45 P.M.

Respectfully Submitted:

Jeanne E. Burch

Frontier TeleNet Staff.

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Categories
Minutes

August 24 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

The regular meeting of the Frontier TeleNet Board of Directors was called to order by Vice-Chair Judge Steve Shaffer at 10:06 AM. This meeting held in the north Central Education Service District conference room at 135 South Main Street, Condon, Oregon.

Directors Present: Judge Steve Shaffer, Judge Gary Thompson, NCESD Superintendent Robert Waltenbug.

Also Present: Dale Scobert, Kathryn Greiner, Mac Stinchfield, Renee Heidy, April Stream, Peter Mitchell, Pat Lauritsen, Blake Lawrence, Ryan LeBlanc, Will Carey, Lynn Morley, Mike Smith, Ken Gross, Rob Myers and Jeanne Burch.

Public Input or Comment: Kathryn Greiner asked if the City of Condon RFP (Request for Proposals) was going to be discussed as it was not on the agenda. Kathryn Greiner also had questions about the Frontier Telenet proposed RFQ (Request for Quotes). Katherine cited dollar amounts from a copy of an email she had in her possession and asked if those amounts were still current. Steve Shaffer reported that was the reason for the RFQ.

Election of Officers: Steve Shaffer reported that due to the recall of Wheeler County Judge Chris Perry there is a vacancy on the Board. Moved by Robert Waltenburg, seconded by Gary Thompson to move vice chair Steve Shaffer to chair of Frontier TeleNet. Motion carried with all present voting aye. Moved by Steve Shaffer, seconded by Robert Waltenburg to appoint Gary Thompson as vice chair of Frontier TeleNet. Motion carried with all present voting aye.

Directors Changes to Agenda: Steve Shaffer requested that approval of Fiber Project update be added to Old Business. Steve Shaffer also requested that More Public Input be added to the end of the agenda before adjourning.

Minutes: The minutes of August 10, 2016 Frontier TeleNet meeting reviewed. Moved by Gary Thompson, seconded by Robert Waltenburg that Frontier TeleNet Minutes of August 10, 2016 be approved as presented. Motion carried.

Financial Report: No financial report at this meeting. A discussion held regarding the past due J&N Cable Billings.

Frontier Regional 911 Report: No report at this meeting.

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Categories
Minutes

August 10, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

AUGUST 10, 2016

MINUTES

The Regular meeting of the Frontier Telenet Board of Directors was called to order at 10:07 AM by chairman, Judge Patrick C. Perry.  This meeting held in the North Central Education District Meeting Room in Condon, Oregon.

Directors Present:  Judge Patrick C. Perry, Judge Steve Shaffer, Judge Gary Thompson, and Robert Waltenburg.

Also Present: Rachel Weinstein, Dale Scobert, Kathryn Greiner, Peter Mitchell, April Stream, Rene Heidi, Mac Stinchfield, Ryan LeBlanc, Rob Myers and Jeanne Burch.

Public Input:  None

Additions to Agenda:  Judge Perry requested that Public Comment be added at the end of the agenda also.  Moved by Steve Shaffer, seconded by Gary Thompson to add public comment to the end of agenda. Motion carried with all present voting aye.

Judge Shaffer requested that the City of Condon Request for Proposals (RFP) be added to the agenda. Moved by Steve Shaffer, seconded by Robert Waltenburg to add the City of Condon RFP to agenda.  Motion carried with all present voting aye.

Minutes of Previous Meeting:

Minutes of previous meetings reviewed.  Moved by Gary Thompson, seconded by Robert Waltenburg to approve minutes of July 7, 2016 and July 28, 2016.  Motion carried with all present voting aye.

Financial Report:  Financial Reports for July 2016 reviewed.  A discussion held regarding the past due account of J & N Cable.  Rob Myers is going to contract J & N Cable to find out what plans are to bring the account current.  Moved by Steve Shaffer, seconded by Gary Thompson to approve financial statement for July 2016.  Motion carried with all present voting aye.

Audit Status:  Jeanne Burch reported that audit records have gone to John Day to Oster for the required annual audit.

Frontier Regional 911:  Frontier Regional 911 Supervisor April Stream greeted directors with an amusing story.  April then reported that the fiber and digital switch is crucial to the successful operation of the 911 Center.  She reminded Board members that Jefferson County is a partner in Frontier Regional 911.

Old Business:

Sherman County Fiber Project.  Gary Thompson reported that project is on schedule and they are near Erskine.  A discussion held on how this fiber will be connected to Erskine.  The project should be completed by August and the next phase will start right away.  There had been a discussion if a supplemental budget will be needed for the next phase.  At this time, it appears that will not be necessary.

New Business:

Proposed Contract for Marketing:  A lengthy discussion was held regarding retaining a marketing specialist for Frontier Telenet/Frontier Digital.  Steve Shaffer stated that this marketing salesperson would recruit call center clients and also market ISP possibilities. Proposed contract would be $80,000.00 yearly.  It was the consensus of Board to seek the advice of legal counsel on personal service contract vs. employee.  There will be a need to advertise the position and also to determine a compensation range.  Judge Shaffer will take care of this and report back to Board at next meeting.

Fiber Request for Qualifications:  Rob Myers reported that RFQ is not complete.  It has turned into more of a document than first anticipated.  Completed draft should be done by the first of next week.  Steve Shaffer emphasised the need to proceed right away due to the $2,000,000.00 allocated to Wheeler County by the State of Oregon for a portion of this project.

City of Condon Request For Proposal:  Kathryn Greiner reported that RFP has been issued by the City of Condon on fiber project.  Chris Perry noted he had read the RFP and how Frontier TeleNet can participate as a wholesaler of bandwidth.  Kathryn reported on how the RFP is structured. Chris Perry stated he is interested in Frontier Telenet responding as a wholesaler.  Discussion held on partnerships and it was the consensus of Board to reply to RFP.

Public Comment:  Kathryn Greiner asked Board if they were going to comply with public contracting law on fiber project.  Peter Mitchell explained how these projects could proceed and Rachel Weinstein discussed alternative cooperative partnering.

The next meeting of the Frontier Telenet Board of Directors will be August 24, 2016, at the NCESD Conference Room in Condon, Oregon at 10 AM.

Moved by Steve Shaffer, seconded by Gary Thompson that meeting adjourn at 11:30 AM.  Motion carried with all present voting aye.

Respectfully Submitted:

Jeanne E. Burch, Frontier Telenet Staff.

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July 28, 2016 Special Meeting Minutes

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FRONIER TELENET

BOARD OF DIRECTORS SPECIAL MEETING MINUTES

JULY 28, 2016

 

A special meeting of the Board of Directors of Frontier TeleNet was called to order by Chair, Judge Patrick C. Perry at 10:08 AM.  This meeting held in the North Central Education District meeting room in Condon, Oregon.

Directors Present:  Judge Patrick C. Perry, Judge Steven Shaffer, Judge Gary Thompson and North Central ESD Superintendent Robert Waltenburg.

Also Present:  Mike Smith, Ryan LeBlanc, Peter Mitchell, April Stream, Rene Heidy, Sandy McKay, Kathryn Greiner, Mac Stinchfield, Elizabeth Ferrar, Rob Myers and Jeanne Burch.

Directors Additions to Agenda:  Judge Perry requested that Frontier TeleNet ability to accept private funds be added to agenda.

Judge Shaffer requested that Loan to Frontier Digital by Frontier TeleNet be added to agenda.

Moved by Judge Thompson, seconded by Robert Waltenburg that these items be added to the agenda.  Motion carried with all present voting aye.

Public Input:  Sandy McKay representing the Giliam County Soil and Water Conservation District addressed the Board regarding the poor internet connections to their office in Condon.  Mr. McKay said that they have poor reception and sometimes there is none at all.  He said he needs better service to operate his office.  The minimum he needs is 5mg.  10 would be better and 15 would be great.  Ryan LeBlanc of Day Wireless explained how the internet reached that location and stated that RTG serves that building.  RTG receives their service from Frontier Telenet and they are receiving more than they are using for Condon.  Ryan reported he had dealt with this same situation with other RTG customers.  The Board thanked Mr. McKay for his presentation and making them aware of the internet problems in Condon.

Private Funds:  Judge Perry asked if an ORS 190 such as Frontier TeleNet can accept private investment.  Both Rob Myers and Judge Thompson stated that this is a question for legal counsel.  Rob will contact legal counsel and report back to the board.  Judge Perry also asked if there is a way an investor can own dark fiber or have a guarantee of use.  Ryan LeBlanc explained how the bandwidth works concerning dark fiber.  Ryan also made it clear that Day Wireless has a separate contract with Sherman County  for their projects.

Condon Fiber RFP:  Judge Perry reported that he had attended the Condon Fiber Committee Meeting and they will be issuing an RFP for their project soon.  Kathryn Greiner stated this would be shortly after the August 3, 2016 Condon City Council meeting.  This RFP should be issued August 8, 2016.  Peter Mitchell asked about local access by small communities to internet service.   Mr. Mitchell was interested in how local projects work.  Mike Smith gave an overview of the Sherman Fiber Project and how it works for private business and the fact that public comes first.  Frontier TeleNet is a wholesaler of bandwidth and individual ISP must purchase for retail.

Motorola Payment Due:  Judge Shaffer discussed the fact that the Motorola Warranty Payment is past due.  At this time Frontier TeleNet will have to loan money to Frontier Digital to pay this bill.  Ryan LeBlanc reported that he had met with Motorola and pointed out that they owe Frontier Digital an upgrade.  Subsequent discussion by Board of Directors agreed that there was enough money budgeted in each current county budget to make this payment.  Therefore, a loan will not be necessary to Frontier Digital from Frontier TeleNet.

Bank Documents:  The need to update bank account signature cards at the Bank of Eastern Oregon Fossil Branch discussed.  Moved by Judge Shaffer, seconded by Judge Thompson to approve the following as signatures on the Bank of Eastern Oregon Fossil Branch account:

Steven L. Shaffer, Giliam County Judge

Gary D. Thompson, Sherman County Judge

Patrick C. Perry, Wheeler County Judge

Nancy L. Misener

Brenda Snow Potter

Jeanne E. Burch, Finance Staff has access to bank accounts and is allowed to make transfers between accounts as necessary as well as make deposits and discuss banking issues if necessary with Bank of Eastern Oregon.

Other:  Mike Smith gave an overview of his recent National Association of Counties meeting in Long Beach with regarding telecommunication issues.

Cottonwood State Park Tower:  A brief discussion held on the location of the tower at the Cottonwood State Park.  Judge Thompson pointed out a potential that might work on State Park lands and asked Day Wireless to investigate.

There being no further business the meeting adjourned at 11:15 AM on the motion of Judge Shaffer, seconded by Judge Thompson with all present voting aye.

Next Meeting to be determined after the Board of Directors work session which will follow this meeting.

Respectfully Submitted

Jeanne E. Burch, Frontier TeleNet Staff

 

 

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July 7, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MINUTES

JULY 7, 2016

The regular meeting of the Board of Directors of Fronier TeleNet called to order at 10:15 AM by Chair, Judge Patrick C. Perry.  This session held in the conference room of North Central Education Service District in Condon, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson, North Central ESD Superintendent Robert Waltenberg, Judge Patrick C. Perry by telephone.

Also Present:  Steve Wynne, Day Wireless, Rob Myers, Frontier TeleNet General Manager, and Jeanne Burch, Frontier TeleNet Staff.

Judge Perry requested that Vice Chair Judge Shaffer conduct the meeting.

No Public Comment

No additions or changes to the Agenda.

Old Business:

Minutes:  Moved by Gary Thompson, seconded by Robert Waltenberg to approve the minutes as presented.  Motion carried with all present voting aye.

Financial Report:  A discussion held on past due accounts and the need to establish a policy for these accounts.  It was decided to add this item to the next meeting agenda.  Moved by Robert Waltenberg, seconded by Gary Thompson to approve financial statement as presented.  Motion carried with all present voting aye.  Jeanne Burch provided an update on the 2015-2016 audit schedule.  Oster will be picking up audit documentation on July 12, 2016.

Management Report:  General Manager Rob Myers discussed the need for a strategic planning work session.  The directors agreed to have this meeting.

The Sherman County Fiber Project is proceeding as planned.  The first phase of this project is almost done and the second phase will continue soon.

Cottonwood Park:  A discussion held regarding Cottonwood Park Site Development.  Gary Thompson asked Steve Wynne to research placing the necessary towers on State Park Land instead of BLM.  Steve Wynne will look into this and report back to the Frontier TeleNet Board.

U.S. Cellular Interconnect:  This interconnect between Kahler Basin and Black Butte is not complete but when it is will generate 50 mps of transport service with a fee of $1,000.00 per month to Frontier TeleNet.

Roosevelt Tower:  Necessary permits received from Klickitat County and the project is proceeding.

Condon Fiber Project:  Still working on coordinating this project with Frontier TeleNet projects.

New Business:

Microwave Core Network Upgrades:  Steve Wynne of Day Wireless presented a drawing of a new and improved Core Network Upgrade project.  This upgrade will include new improved technology.  Steve also reported that notice requirements met regarding FCC Licensing requirements.  Moved by Gary Thompson, seconded by Robert Waltenberg to approve the microwave upgrade, as presented by Steve Wynne, with possible revisions in the future.  Motion carried with all present voting aye.

Personal Services Contract:

Personal Services Contract renewal for General Manager Rob Myers and Financial Staff Jeanne E. Burch presented.  These renewals are for the Fiscal year 2016-2017.

Steve Shaffer requested that these contracts be discussed one at a time.

Jeanne E. Burch personal services contract will be the same as last year with a monthly amount of $1,000.00.  Moved by Robert Waltenberg, seconded by Gary Thompson to approve the renewal of Jeanne E. Burch Personal Services Contract for the fiscal year 2016-2017.  Motion carried with all present voting aye.

Rob Myers Personal Services Contract renewal discussed at length.  This contract is for the fiscal year 2016-2017.  The contract is the same as the previous year with a monthly amount of $6,250.00.  Chris Perry had some questions regarding the lack of progress on the marketing of the digital switch.  A discussion held on plans to expand the service of the digital switch to other areas and the generation of funds that were expected when the project was approved.

Moved by Gary Thompson, seconded by Robert Waltenberg to approve the renewal of Rob Myers Personal Services Contract for the fiscal year 2016-2017.  Motion carried with Gary Thompson, Steve Shaffer and Robert Waltenberg voting aye and Chris Perry voting nay.

Network WISP:

There have been complaints regarding RTG service in the area.  Core Network upgrade should solve some of these problems.

Joint meeting with Frontier TeleNet and Condon Fiber Committee will is scheduled for July 13 at 2:30 PM in Condon.

Next meeting of Frontier TeleNet July 28, 2016, 10 AM, at North Central ESD Conference Room.

Meeting Adjourned at 12:22 P.M.

Jeanne E. Burch, Frontier TeleNet Staff

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