May 2, 2017 Minutes

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Frontier Regional 911 Agency

Special Board Meeting – Minutes

May 2, 2017 – 1:00 p.m.

Gilliam County Courthouse – Courtroom

Present:  Steve Shaffer, Lynn Morley, Chris Humphreys, Gary Bettencourt

Present by Video:  Mike Ahern, Jim Adkins

Present by Phone:  Brad Lohrey, Joe Dabulskis

Guests Present:  Chief Smith and Sergeant Rivera, Burns Paiute Tribal; April Stream and Renee Heidy, Frontier Regional Dispatch; Todd Cox and Steve Wynne, Day Wireless; Shannon Coppock, Gilliam Co. Fire Services; Brenda Potter, Wheeler Co. Staff; Dale Scobert, City of Condon PD; Mike Smith, Frontier TelNet; Chris Fitzsimmons, Staff.

Guests Present by Video:  Jeff Rasmussen, Jefferson Co.

Chris Humphreys, Chair for Frontier Regional called meeting to order at 1:10 p.m.

Discussion on Burns Paiute Tribe Joining Frontier Regional Dispatch:

Chairman Chris Humphreys read Les Ruark’s email letter into the meeting.  Letter Attached

Mike Smith provided a brief background and costs associated with having Burns Paiute join Frontier Regional.  Attached Informational Sheet

Burns Paiute Tribe’s dispatch is currently with Harney County.  The Tribe pays $25,000 a year for their services.  They are unhappy with the service they are receiving.  Some problems are calls not getting answered and not getting any statistical information.  The Tribe currently has 3 active officers with approximately 349 residents in 200 homes located on 700 acres.  The Tribe has approximately 100 initiated calls per year.  April does not think there would be any impact on the Dispatch Center.

Jim Adkins asked what the advantage is for the Tribe to come to our facility.  Brad Lohrey stated it helps with establishing ties to the Harney County area.  It puts another tool in our toolbox with a Tribe joining our Dispatch.

Gary Bettencourt would like to see a conversation with Harney County to see how their past relationship has been with the Tribe.

Chris Humphreys discussed the steps in moving forward.  Mike Smith stated that board has done what was needed to move forward.

Steve Shaffer asked Day Wireless what is needs to be done with the infrastructure to add the Tribe.  Steve Wynne responded by saying that there is infrastructure that would need to be added at the Dispatch Center.  Approximately $56,000 to cover the costs. Frontier TelNet does not have any microwave into Burns but Wind Wave does.  Burns Paiute owns their own microwave site and are in the process of upgrading their radio system at this time.

Chief Burns stated he has met with Judge Reynolds from Harney County explaining their issues and told him the Tribe is talking to Frontier Regional Dispatch.

Gary Bettencourt moved and Lynn Morley seconded to allow 3 years with no service fee to Burns Paiute Tribe to join Frontier Regional Dispatch.   After further discussion, the motion was withdrawn.

Chief Smith stated that the Tribe can pay the $60,325 up front for connection costs.

Gary Bettencourt moved and Steve Shaffer seconded to forward the proposal (attached) presented by Mike Smith from Frontier TelNet, to legal counsel with oversight from Frontier Regional’s Chair and Manager with work from the Tribe’s attorney as well.  Final approval of the board will come when the proposal is presented by legal counsel.  All in Favor.  Motion Approved.

911 Funding:

Steve Shaffer asked Manager April Stream what is happening with the 911 funding formula.  April stated there is a working committee being created to evaluate the 911 funding formula.  They are wanting a different disbursement plan.  They do not like the flat based rates.  The smaller counties need the flat based rate.  Have talked about looking at each dispatch’s call volume as well.

Meeting adjourned 2:30 p.m.

_____________________________________________

Chris Humphreys, Chairman

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February 24, 2017 Agenda

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FRONTIER DIGITAL NETWORK

BOARD MEETING

North Central ESD

135 S. Main Street,  Condon, Oregon

1.0 Call to Order & Director Roll Call 2

2.0 Public Input/Comment

3.0 Sheriff Lohrey-Frontier Digital/Frontier Telenet concerned about inaccurate press. Feels need to get together and work on a rebuttal add. Bring in substantial funds of at least ½ million. System is not mismanaged. Steve Shaffer also discussed the problem of getting the proper information out to the public.

4.0 Directors’ Changes or Additions to the Agenda

5.0 Minutes

5.1 Review and Approval

5.2 Lyn Moved, Steve Motion carried.

6.0 Financials

6.1 Review and Approval

6.2 Lynn.Steve. Motion Carried

7.0 Discussion/Possible Action Item SIEC Grant

Supplemental Budget
Moved by Lynn approve as presented by Budget Committee and Adopt Budget. Motion carried.

8.0 Other – Steve asked Steve Wynn how close are we to getting the SIEC Project being complete. Steve Wynn very close. Discussed the logistic on hooking up to the State system. Some work still to be done in Wheeler County with mobile repeater. Possibility of excess funds available from State. Ideas of what funds could be used for Possibility repeaters. Mike Smith will check with State and see what funds might be used for. 700 Tower on Keys Mountain needed.

9.0

10.0 Public Input/Comment

11.0 Next Meeting

12.0 Adjournment: 2:50

The Frontier Digital Network board reserves the right at its sole discretion to enter into Executive Session under ORS 192.660 (a), (g), (j), (n)(D).

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January 25, 2017 Agenda

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FRONTIER DIGITAL NETWORK

REGULAR MEETING OF THE BOARD OF DIRECTORS

Burch Building

401 Fourth Street, Fossil, Oregon

– Alternate –

Wheeler County Court House Courtroom

701 Adams Street Fossil, Oregon

AGENDA

1.0          Call to Order & Director Roll Call 3:12

2.0          Public Input/Comment

3.0          Directors’ Changes or Additions to the Agenda

4.0          Minutes

4.1          Review and Approval

4.2          Gary:  Cottonwood Canyon project.
Lyn:   Moved, Gary, Motion approved.

5.0          Financials

5.1          Review and Approval

5.2          Gary, Lyn Seconded.  Motion carried.

6.0          Discussion/Possible Action Item SIEC Grant

6.1          Fund Transfer Receipt

6.2          Gary, Lynn accept funds and run a supplemental budget.

6.3          Motion Carried.

6.4          Rob will look for possible dates.

6.5          Posted on the web sites.

7.0          Other – General Asked the difference between Frontier TeleNet and Frontier Digital Network.  Rob FTN provides the infrastructure on which FDN provides education, public safety, emergency services.  Steve and Mike McArthur updated.

8.0          Public Input/Comment

9.0          Next Meeting

10.0        Adjournment:  3:30.

The Frontier Digital Network  board reserves the right at its sole discretion to enter into Executive Session under ORS 192.660 (a), (g), (j), (n)(D).

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January 25, 2017 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

JANUARY 25, 2017

MINUTES

 

The regular meeting of the Frontier Telenet Board of Directors was called to order by Chairman Judge Steve Shaffer at 2 P.M.  This meeting held in the large meeting room of the Jeanne E. Burch Building, 401 Main Street, Fossil, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson and Judge N. Lynn Morley.

Also Present:  Joe Dabulskis, Tom McCoy, Mike McArthur, Mike Smith, Mac Stinchfield, Kathryn Greiner, Kathleen Cathy, Les Ruark, Ryan LeBlanc, Rob Myers, Ken Gross, Rachel Weinstein, and Jeanne Burch,

Public Input or Comment:  None

Directors Changes to the Agenda:  Gary Thompson asked that Mike Smith give an update on marketing and this be added to the agenda.

Minutes:  Minutes of December 20, 2016 Frontier Telenet Board of Directors meeting reviewed.  Moved by Gary Thompson, seconded by Lynn Morley to approve minutes as presented.  Motion carried with all present voting aye.

Financial Report:  Financial Report for the month of December, 2016 reviewed. Gary Thompson inquired if we have a lease on Goldendale site.  Rob Myers answered, no, not at this time.  Moved by Lynn Morley, seconded by Gary Thompson to approve financials as presented.  Motion carried with all present voting aye.

Marketing Report:  Mike Smith reported that he is working with four different customers in Sherman County that wish to connect to Frontier Telenet.  There is a need to discuss non-reoccurring costs and a discussion with the Sherman County Court.  Meeting with Arlington Co-OP TV was a success as they were able to find out how to upgrade their site at Slatt.  Arlington TV requested that Windwave does the update and the Arlington Co-Op requested that Frontier Telenet contract with Windwave and the Arlington TV Co-Op will deal directly with Frontier TeleNet on the cost of the project.  Arlington TV Co-Op will pay for this construction cost directly to Frontier Telenet in one payment.  Mike Smith and Rob Myers will work on the details of this project.  A question from the audience on acronyms used during this presentation.  Mike Smith replied that NRC=Non Recurring Costs.  MRC=Monthly Recurring Costs.  Mike also reported that he has a meeting with Lightspeed, Gorge Net and Centurylink.  The initial meeting canceled and this meeting will now occur on February 10, 2017.  All contracts will go through legal counsel before signing.

Old Business:

SIEC Grant:  Mike Smith gave the background on the SEIC Grant and Jeanne Burch explained how money could be loaned to Frontier Digital to pay the incoming invoices on this project.  Since this is a reimbursement grant, it is necessary for Frontier Telenet to loan Frontier Digital Network funds to pay the costs before reimbursement received from the State of Oregon. Moved by Lynn Morley, seconded by Gary Thompson to approve loaning Frontier Digital Network $265,465.00 to be used for the SIEC Project.  Motion Carried with all present voting aye.

Core Network Project:  Ryan LeBlanc reported that tower work is at a standstill because of weather.  Black Butte link toward Condon is up and running.  New switches are up and running on the Black Butte, Condon, Airbase link.  Work still needed on the Kent Elevator and the project is half way complete.

RFP/RFQ:  Gary Thompson asked for an update on the Frontier TeleNet RFP/RFQ.  Rob Myers replied there is only one response.  Rob stated some details need to be updated.  There was a discussion about re-advertising the RFP.  Mac Stinchfield, Times Journal, noted that there was a motion at the last meeting for Rob Myers to advertise the RFP with updates.  This vote passed.  Rob Myers will work with Judge Thompson to re-advertise the RFP with updates.

Public Input/Comment:

Les Ruark commented that in the correct parliamentary procedure, if a motion is brought to the table it should be added to the agenda.  Mike McArthur of Association Oregon Counties, replied that this is the proper procedure.

Kathryn Greiner inquired if the withdrawal of the North Central Education District from Frontier TeleNet had been sent to legal counsel.  She also asked if North Central ESD is still a member of Frontier Telenet.  Steve Shaffer replied that yes it had been forwarded to legal counsel, but they have been busy with other items, and not dealt with this yet.  Steve Shaffer also replied that North Central ESD is not a member of Frontier Telenet.

Kathryn Greiner asked Lynn Morley if Wheeler County had received their money from the State of Oregon.  Lynn Morley replied that paperwork completed and that money is secure.  Kathryn Greiner also asked if Wheeler County was going aerial.  Lynn Morley replied that Wheeler County is still looking at options.

Rachel Weinstein:  Inquired if Frontier Telenet or Wheeler County had looked into a USDA Grant for the project.  Deadline is March 13, 2017 and Mike Smith reported he would look into this.

Les Ruark:  Inquired about the status of consolidating of Frontier Telenet and Frontier Digital under one ORS 190.  Rob Myers replied that Legal Counsel, Will Carey, is still working on this and has not provided an answer.

Kathleen Cathy from Senator Wyden’s office stated that USDA representative would be happy to meet with Frontier Telenet at any time.

Next Meeting:  Not set at this time.

There being no further business the meeting adjourned at 3:11 P.M.

Respectfully Submitted:

Jeanne E. Burch

Frontier Telenet Staff

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December 20, 2016 Agenda

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FRONTIER DIGITAL NETWORK

REGULAR MEETING OF THE BOARD OF DIRECTORS

NCESD Building

135 S. Main St. – Condon, Oregon

Large Conference Room

1.0 Call to Order & Director Roll Call -11:35

2.0 Public Input/Comment

3.0 Directors’ Changes or Additions to the Agenda

4.0 Minutes

4.1 Review and Approval Moved by Gary, seconded by Lynn to approve.

5.0 Financials

5.1 Review and Approval Financials Approved.

6.0 Discussion/Possible Action Item SIEC Grant –

7.0 Discussion on SIEC Grant payment discussed at length. Discussion on monitoring the project. Moved by Lynn for FDN to ask for loan to pay for the

reimbursement of the SIEC Grant. Motion carried. The Motorola Service Contract will increase with the new equipment.

8.0 Other – General

Cottonwood Canyon Gary asked how it is proceeding. Rob said that the weather has it stopped.

9.0 Public Input/Comment

10.0 Les Roark was the SIEC Grant application made public. Rob said that he would get copy to Les. Les asked if Mike Smith service on the SIEC Board was because he was a County Commissioner. The conclusion is that they did not think so but they will check on this.

11.0 Next Meeting-January 25 in Fossil 3:30.

12.0 Adjournment: 11:55

The Frontier TeleNet board reserves the right at its sole discretion to enter into Executive Session under ORS 192.660 (a), (g), (j), (n)(D).

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December 20, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

MINUTES

DECEMBER 20, 2016

The regular meeting of the Board of Directors for Frontier TeleNet was called to order by Chairman Judge Steve Shaffer at 10:09 AM.  This meeting held in the conference room of the North Central Education Service District, 135 S. Main Street, Condon, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson, and Judge N. Lynn Morley.

Also Present:  April Stream, Ken Gross, Mac Stinchfield, Less Ruark, Rachel Weinstein, Rob Myers and Jeanne Burch.

Public Input/Comment:  Les Ruark asked if he could make a comment on items on the agenda?  Directors pointed out that later in the agenda he would have a chance to make comments.

Directors Changes to Agenda:  None

Minutes:  Minutes of November 10, 2016 meeting reviewed.  Moved by Gary Thompson, seconded by Lynn Morley to approve minutes as presented.  Motion carried with all present voting aye.

Financial:  Financial information reviewed.  Steve Shaffer noted that revenue appears to be slow to come in.  Steve Shaffer asked Robert Myers about the progress of the core update and if it was in budget?  Rob Myers reported that everything is progressing on time and within budget.  Steve Shaffer inquired about the upgrade to Roosevelt Tower?  Rob reported that work was progressing as weather permitted.  Jeanne Burch reported to the Board that a transfer of funds from contingency to personal services will be necessary to accommodate contract with Executive Marketing Director.  Resolution No. 4, a Resolution Transferring Funds from Contingency to Personal Services line items in 2016-2017 Frontier TeleNet Budget was reviewed.  Moved by Lynn Morley, seconded by Gary Thompson to approve Resolution No. 4, transferring $55,000.00 from contingency to personal services line item in 2016-2017 Frontier TeleNet Budget.  Motion carried with all present aye.

A lengthy discussion held on the need to loan money to Financial Digital Network from Frontier TeleNet.  This loan is necessary as the SIEC grant is a reimbursement grant and there will not be sufficient funds in Frontier Digital Network to advance this money.  This item will be discussed in the Frontier Digital Network Board Meeting.

Discussion/Possible Action on Request for Quotes (RFQ) #816 and #817.  RFQ 816 is for connectivity Arlington to Fossil.  REF 827 is for connectivity Wasco to Rufus.  Rob asked if we can arrange a contract based on RFQ versus Request for Proposal (RFP) Rob has made inquiries with contacts at the State and other sources but they have not answered. Solution might be to advertise for RFP and make some items more specific.  Lynn noted that Wheeler County has voted to go aerial versus buried fiber.  Discussion on aerial versus buried fiber but there will be a backup with the wireless system.  Conclusion was that it makes sense to issue a RFP for these projects.  Discussion on proposed partnerships.  Formal partnerships require a RFP.  Lynn pointed out a big difference between a partnership and a contracted service.  Lynn Morley moved to draft RFP 816 and 817.  Motion died for lack of a second.  Lynn Morley moved to draft RFP  816 Arlington to Fossil, 817 Wasco to Rufus and 818 Fossil Project.  Discussion:  Gary Thompson pointed out that route on 817 is not acceptable.  Does not want to go down Scott Canyon Road.  Sherman County has recently constructed a new road on this route and Sherman County Road Department does not want digging in the new road.  A different route was proposed and that will be included in RFP 817.  Motion carried with all present voting aye.

NCESD Withdrawal:  The North Central Education District has tendered their withdrawal from the Frontier TeleNet ORS 190 Organization.  Steve Shaffer will be working with Legal Counsel, Will Carey, to ascertain the proper documentation for this withdrawal and also what other alternatives may be an option for Frontier TeleNet and Frontier Digital Network.

Public Comment:

Ken Gross from Home Telephone suggested that an engineering firm be retained for work on the RFP details.  Ken pointed out the engineering firm can work out all details so that those responding to the RFP would have complete details.  Rob Myers questioned how to retain engineering firm?  Ken also mentioned his earlier suggestion that a construction loan could be made to the RFP recipient and this would generate money back for Frontier TeleNet.

Les Ruark from Rock Creek, Oregon asked if it was a proper understanding that North Central Education District had withdrawn from Frontier TeleNet and was the withdrawal accepted?  Les also questioned how the ORS 190 would be restructured?  Judge Shaffer reported that the North Central ESD withdrawal letter was accepted and that legal counsel was being consulted to draw up the proper agreements regarding the ORS 190.  Les also asked some quality questions about the structure of the Frontier TeleNet organization.

Rachel Weinstein asked if there was not a sense of urgency for a plan to secure the grant money for Wheeler County portion of project?  Lynn Morley answered they are working with the State of Oregon and presenting a plan that will secure the funds.  Rachel also asked for clarification on obtaining an engineering firm?  Rob Myers answered that he needed to research the proper way to obtain a firm.

A discussion held on the technical term Hand Holds” for the system and what it means.

Next Meeting:  The next meeting of Frontier TeleNet will be January 25, 2017 at 2 PM in Fossil following the Tri-County Court Meeting.

There being no further business the meeting adjourned at 11:30 PM.

Respectfully Submitted:

Jeanne E. Burch

Frontier TeleNet Staff

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November 10, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

MINUTES

NOVEMBER 10, 2016

 

The regular meeting of the Board of Directors for Frontier TeleNet was called to order by Chairman Steve Shaffer at 4:40 P.M.  This meeting was held in the conference room of the North Central Education District, 135 South Main Street, Condon, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Lynn Morley and Judge Gary Thompson by telephone.

Also Present:  Mike Smith, Sherman County,  Garrett Winter, Day Wireless, Ron Spenser, Motorola Solutions, Ryan LeBlanc, Day Wireless, Steve Wynne, Day Wireless, Todd Cox, Day Wireless, Ken Gross, Home Telephone, Mac Stinchfield, Times-Journal Newspaper, Rachel Weinstein, Giliam County, April Stream, Frontier 911, Kathryn Greiner, City of Condon, Dale Scobert, City of Condon, Brian Morgan, Windwave, Blake Lawrence, Windwave, Delene Durfey, Rob Myers, Frontier Telenet General Manager and Jeanne Burch, Staff.

Minutes:  Minutes of October 17, 2016 Board of Directors Meeting reviewed.  Moved by Lynn Morley, seconded by Gary Thompson to approve October 17, 2016 meeting as presented.  Motion carried with all present voting aye.

Financial:  Financial Statement for October 2016 reviewed.  Moved by Lynn Morley, seconded by Gary Thompson to approve October 2016 financial statement as presented.  Motion carried with all present voting aye.

Annual Audit:  No update.

Old Business:

Sherman County Fiber Project Update:  Mike Smith and Blake Lawrence gave an update on Sherman County Fiber Project.  The project will be ready to go by Thanksgiving.  The Erskine to Grass Valley portion finished.  Mike Smith met with the Grass Valley City Council and reports they are very pleased.  Phase 3 will be Wasco to Rufus.

Frontier TeleNet RFQ/RFP:  Rob Myers reported there had been two responses to the RFQ/RFP.  First opened was Home Telephone:  Home Telephone response included only ROM per mile installation estimates there were no project totals or quotes.  Ken Gross representing Home Telephone explained that there was not enough time to do engineering for a detailed project but that the cost per mile for aerial installation is $18,000.00 and buried installation is $45,000.00 per mile. Mike Smith asked how many conduits go in the ground and Ken Gross answered that they usually do two but more can be added.  Ken Gross also talked about an alternative proposal where Frontier Telenet would loan Home Telephone money for the project and would make money on the interest.

Inland Development Responses and Quotes: Blake Lawrence representing Inland Development presented a quote for RFQ 816, Slatt to Condon at the cost of $2,080,185.00.  RFQ 817, Condon/NCESD to Wheeler County Courthouse in Fossil $2,186,185.00 for a total cost of $4,266,370.00 for both phases.  This quote is for 10 GB and also dark fiber.  There was a discussion about whether Erskine would be a better location for the head end main connection.  Ryan LeBlanc reported that some of this being done now with the Core upgrade.

Also reported that the build from Wasco to Rufus would be $868,000.00.

Steve Shaffer asked how the connection with Day Wireless would work.  Ryan LeBlanc replied if Gilliam County owns the fiber, Giliam County would be responsible.

Rachel Weinstein asked if there is a lease, what would be the length of lease and also how service would be extended to rural customers  These questions not answered at this time.

Condon RFP:  Steve Shaffer read a letter from the City of Condon asking to partner with Gilliam County on the middle mile installation.  Steve Shaffer will meet with the City of Condon about this opportunity.

Connections LLC:  A lengthy discussion held on the contract with Connections LLC for the Executive Marketing Director position.  It was pointed out that the contract does cover both the Frontier TeleNet and Frontier Digital Network entities and also the Frontier Regional 911.  At this time it is best to pay the monthly remuneration from Frontier TeleNet. Lynn Morley asked if the contract was going to be signed by Connections LLC and the answer was yes.  It was pointed out that Mike Smith dba Connections LLC had done substantial work during the month of October 2016.   Moved by Gary Thompson, seconded by Steve Shaffer to start the Connections LLC Personal Services Contract with a date of October 1, 2016.  Motion carried with all present voting aye.

Wireless System Upgrade:  Ryan LeBlanc reported that parts for this upgrade have arrived at the Day Wireless facility and that project will be underway right away.

New Business:

Frontier TeleNet Purchasing/Pricing Structure:  Steve Shaffer stated that there needs to be attention to the Frontier TeleNet pricing structure as there is marketing for broadband opportunities.  There is a need for a different pricing structure in the next year and he would request that an analysis could be available by January 2017.

Other:

North Central Education District Withdrawal.  Steve Shaffer reported that a letter from North Central Education District has been received requesting withdrawal as a partner from Frontier TeleNet.  Discussion followed if Frontier TeleNet should remain as a three county entity or should other organizations be added.  Moved by Lynn Morley, seconded by Gary Thompson to accept the withdrawal of North Central Education District from Frontier TeleNet effective immediately.  Motion carried with all present voting aye.  It was agreed that at the next meeting a decision needs to be made on how the structure of Frontier TeleNet will be and how to restructure an ORS 190.

Next Meeting:  Schedule of next meeting not decided at this time.

There being no further business, the meeting adjourned at 6:08 P.M.

Respectfully Submitted:

Jeanne E. Burch, Frontier TeleNet Staff

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October 17, 2016 Minutes

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FRONTIER TELENET

BOARD OF DIRECTORS MEETING

OCTOBER 17, 2016

MINUTES

The regular meeting of the Frontier TeleNet Board of Directors was called to order by Chairman, Judge Steve Shaffer at 2:10 PM.  This meeting held in the conference room of the Condon Fire Department in Condon, Oregon.

Directors Present:  Judge Steve Shaffer, Judge Gary Thompson, Judge Gary Thompson, Judge Lynn Morley and North Central Education District Superintendent Robert Waltenburg.

Also Present:  Rachel Weinstein, Mac Stinchfield, Kathryn Greiner, Nate Stice, Scott Farley, Mike Smith, Ryan LeBlanc, Todd Cox, Ken Gross, Mike Weimar, Rob Myers and Jeanne Burch.

Judge Shaffer welcomed Scott Farley and Nate Stice, Coordinators, representing the Office of Governor, Regional Solutions, to the meeting.  Judge Shaffer also welcomed Todd Cox of Day Wireless.

Public Input:  None

Directors Changes to Agenda:  None

Minutes:  Minutes from September 28, 2016 regular meeting and October 10, 2016 special meeting reviewed.  Moved by Gary Thompson, seconded by Lynn Morley to approve minutes as presented.  Motion carried with all present voting aye.

Financial Report:  Jeanne Burch gave up to date financial report to directors.  Move by Gary Thompson, seconded by Lynn Morley to approve financial report as presented.  Motion carried with all present voting aye.

City of Condon RFP update.: Kathryn Greiner gave an update on the City of Condon RFP.  Kathryn reported there had been several replies and hopefully they will all be in before the City of Condon Council meets.  Rob Myers also reported that he communicated with Kathryn Greiner on City of Condon questions but had not heard back.

Status Update Frontier TeleNet RFQ #816 and RFQ #817:  Rob Myers reported there have three replies to the RFQs.  Rob also hoped there would be more since each RFQ deadline is November 5, 2016.

Cottonwood Park Site Development Update:  Mike Smith reported progress on the Cottonwood Park Project.  Permits are being processed and there are opportunities to make communications into Wheeler County work better.  Mike hopes to get it all taken care of before the SIEC Committee Meeting.  Gary Thompson asked how the communication hut will be constructed due to the terrain.  Location of the equipment storage also discussed.  Ryan LeBlanc asked if Day Wireless would be doing the civil work?  Rob Myers said Frontier TeleNet would need a quote from Day Wireless regarding the civil work.  Ryan also reported that Motorola had given him a firm quote on the radio updates.  Ryan clarified that this is the 700 radio system update.  Radio project will be Frontier Digital Network project and civil work will be Frontier TeleNet project.  Steve Shaffer also noted that it would be necessary to communicate with Oregon State Parks regarding equipment they will need for this project.  This project is also crucial for emergency services to park location.

Executive Marketing Position:  Steve Shaffer opened the dialog regarding the Executive Marketing Position.  Robert Waltenburg asked if the remuneration in the proposed contract was high or low.  Robert Waltenburg also asked if the payment in the proposed contract was all inclusive.  Steve Shaffer answered that proposed remuneration was low on the open market and in other areas this position would command a significant amount per year.  Also, Robert Waltenburgs question regarding all-inclusive answered in item “A” in the scope of work.  It is all inclusive.  Steve Shaffer read the proposed Scope of Work that is attached to the contract.  Gary Thompson asked how results will be measured? Gary Thompson suggested that one measure might be to see what funds are generated for Frontier TeleNet.  Gary also suggested a bonus plan for increased sales.  Steve Shaffer pointed out that much of last year has been devoted to improving region-wide emergency management system and this is an opportunity for Frontier TeleNet.  Steve Shaffer also mentioned that Mike Smith has spent much time promoting Frontier TeleNet projects and interests.  Moved by Lynn Morley, seconded by Robert Waltenburg to approve a contract, starting November 1, 2016 and ending June 30, 2017,  with Michael Smith DBA Connections LLC , with a monthly amount of $6,250.00 and the understanding that contract will be revisited in May, 2017 and that $52,000.00 in additional revenue has been generated for Frontier TeleNet.  Motion carried with all present voting aye.

Sherman County Fiber Project:  Mike Smith reported that the Grass Valley portion would be completed by November 1, 2016.  Mike Smith reported there might be partnership opportunity with Light Speed Network.  Gary Thompson and Mike Smith both agreed that educational needs are critical to area students.  Most of the homework assignments are online and that can be a hardship if there is not sufficient bandwidth to reach these students.  Increased capacity in the rural area is critical.

Other:  Ryan LeBlanc gave an update on microwave improvements.  Dishes have arrived and equipment will be tested in the Day Wireless shop and out on the towers later this month.

Steve Shaffer reported on the Association of Oregon Counties District 3 meeting which was held before this meeting.  Steve will represent the east side of Oregon for emergency management.  Steve said that communication will be vital to this project.

Rob Myers reported that he has an idea that will save Frontier TeleNet a significant amount of money and he will discuss this with the Directors.

Kathryn Greiner asked when the Frontier TeleNet RFP will be issued.  Rob Myers and Steve Shaffer replied that the First of December is anticipated.

Kathryn Greiner inquired if Rural Technology Group (RTG) service in Sherman County is running better now that the fiber has been installed. Mike Smith and Ryan LeBlanc stated that service is better but there are still some problems.  They have been working to identify the problems and hope by solving these it will make other projects go smoother.

Public Input/Comment:  None

Next Meeting:  The next meeting for Frontier Digital Network and Frontier TeleNet will be held November 10, 2017 at the North Central ESD in Condon, Oregon.  Frontier Digital Network meeting will start at 4 PM and Frontier TeleNet meeting will start at 5 PM.

There being no further business the meeting adjourned at 3:20 P.M.

Respectfully Submitted:

Jeanne E. Burch

Frontier TeleNet Staff

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October 10, 2016 Special Meeting Minutes

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FRONTIER TELENET

SPECIAL MEETING OF BOARD OF DIRECTORS

OCTOBER 10, 2016

MINUTES

A Special Meeting of the Board of Directors of Frontier TeleNet was called to order by Chairman Judge Steve Shaffer at 9:10 AM.  This meeting held in the conference room of the North Central Education District, 135 South Main Street, Condon, Oregon.

Directors Present:  Judge Steve Shaffer, by telephone, Judge Lynn Morley, and Robert Waltenburg, North Central ESD Superintendent by telephone.

Also Attending:  Sherman County Commissioner Mike Smith, by telephone, Mac Stinchfield, Kathryn Greiner, Rob Myers and Jeanne Burch.

Judge Shaffer asked Judge Lynn Morley to conduct the meeting due to the fact it was difficult to do this by telephone.  Judge Morley agreed and continued the meeting.

Public Input-None

Directors Changes or Additions to the Agenda-None

Review/Discussion of the City of Condon RFP.

The following questions asked by the City of Condon:

  1. Is there dark fiber that the City of Condon could obtain through a long-term Indefeasible Rights of Use (IRU) in your proposed middle mile? If so, what would be the price or other consideration for the dark fiber?

Mike Smith gave the following answer:  Frontier TeleNet would gladly negotiate a contract with the City of Condon for a dark fiber.  Being a public and open entity, Frontier TeleNet will openly negotiate a reasonable cost for dark fiber with the City of Condon.  Negotiations will allow both entities to understand how to provide a valuable service while allowing Frontier TeleNet to cover its expenses and not subsidize one entity at the expense of Emergency Communications.

Steve Shaffer also commented that to own dark fiber , it is necessary to have the proper PUC License.  Also must have the proper license to deliver services.  Mike Smith asked if the City of Condon intended to be a broadband provider?  Kathryn Greiner answered that the City of Condon is intent on having the available raw material for another provider.  Directors agreed that dark fiber would be available but the price will be negotiated.  Steve Shaffer pointed out that this will be a lease and terms will be negotiated.

  1. We are requesting firm pricing on the cost of broadband that was offered.

Mike Smith made the following statement:  Frontier TeleNet will agree to negotiate firm pricing with City of Condon in good faith once all expenses are known.  As the City knows, Frontier TeleNet is currently awaiting responses for the middle mile project in order to understand the true cost of the project and a better understanding of continuing maintenance expenses.  It must be clear though, the ISP could negotiate their own agreement with a data supplier.  Frontier TeleNet is in the business of supplying transport of data, but can supply data if the customer wants it.

Kathryn Greiner stated that Frontier TeleNet already sells broadband so there must be prices available.  Steve Shaffer stated that it is hard to give a price on broadband for fiber because the current system is microwave.  Kathryn Greiner asked about what Sherman County is charging for their new fiber project.  Mike Smith stated that the Sherman Fiber Project is not complete so pricing is not in place.  Rob Myers asked if the City of Condon could give some parameters so it will be easier to give pricing.  Kathryn Greiner asked Rob Myers to submit in writing what parameters are necessary and she will obtain the answers.  Kathryn Greiner also asked Rob to do this right away as the City of Condon will be meeting in a day or so.  Rob Myers agreed to do this today and send to Kathryn Greiner by email.

  1. Request a timeline for your middle mile project, in addition a projected timeline of fiber being available within the City Limits of Condon.

Mike Smith answered that the Gilliam County Court would greatly appreciate the City of Condon and the Fiber Committee to insure the Court the ability to move forward on planning and financing the project.  Once that support is in place the project could move forward quickly.  Steve Shaffer added that it is up to Gilliam County to invest in the middle mile build.  Frontier TeleNet is a supplier of transport for Public Safety.  Connectivity is important and there will be a downsizing of 911 centers statewide.  Frontier TeleNet could be the supplier of this connectivity for Eastern Oregon and maintain the employment at 911 Center in Condon.  Steve Shaffer also stated if Frontier TeleNet has the support of the City of Condon Fiber Committee, with the Gilliam County Court , the middle mile project could happen within a few months but not more than a year to completion.  Lynn Morley asked if the weather would be a factor in completing this middle mile concerning burying fiber.  Steve Shaffer answered it should not be a problem.

Review and Discussion of Frontier TeleNet RFQs no. 816 and 817:

Rob Myers noted that the draft copies of Frontier TeleNet RFQ no. 816 and 817 had been sent to directors.  Robert Waltenburg stated that the drafts looked good and complimented Rob Myers on the hard work involved in these draft RFQs.  Moved by Robert Waltenburg, seconded by Steve Shaffer, to approve RFQ #816, Giliam County Build, as presented with a response time of 30 days.  Motion carried with all present voting aye.

Moved by Robert Waltenburg, seconded by Steve Shaffer, to approve RFQ #817, Wasco to Rufus Build, as presented with a response time of 30 days.  Motion carried with all present voting aye.

Other:  Steve Shaffer reported that a list of questions had been received by Les Ruark.  Steve Shaffer reported that he would address these questions after the October 17 meeting.  Mr. Ruark requested that a copy of his email be attached to these minutes.

Public Input:  None

Next Meeting:  The regular meeting of Frontier Board of Directors will be held October 17, 2016 in Condon at 2 PM at the Condon Fire Department.

There being no further business, the meeting adjourned at 10:05 AM.

Respectfully Submitted:

Jeanne E. Burch

Frontier TeleNet Staff

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September 28, 2016 Agenda

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MEETING OF THE BOARD OF DIRECTORS

North Central ESD Building

135 South Main Street, Condon, Oregon

 10:00 AM

1.0 Call to Order & Director Roll Call

2.0 Public Input/Comment

3.0 Directors’ Changes or Additions to the Agenda

4.0 Minutes of the Previous Meeting

4.1 Review & Approval of the Minutes

5.0 Financial Report

5.1 Review & Approval of the Financial Report

5.2 Annual Audit Status (Optional)

6.0 Old Business

6.1 Sherman County Fiber Project Update (Optional)

6.2 Cottonwood Site Development Update

6.3 Contracted Marketing Services

6.4 Frontier TeleNet RFQ/RFP

7.0 New Business

8.0 Other/General

9.0 Public Comment

10.0 Next Meeting

11.0 Adjournment

The Frontier TeleNet board reserves the right at its sole discretion to enter into Executive Session under ORS 192.660 (a), (g), (j), (n)(D).

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